EXERCISE
1
1.
Mention the parts of a business letter! Explain them shortly!
2.
Mention the style of a business letter! Explain then shortly!
3.
What kinds of information that you can get from inquiry letter?
4.
Complete the sentences in this letter. Use the word below!
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· response
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· enclose
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· apply
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· in
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· curriculum vitae
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· position
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· graduated
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· forward
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· interview
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· resource
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Mikail Peter
Jl Malaka I
Jakarta 15670
Tel: 207 856 1199
E-mail: mpeters@yahoo.com
March 1, 2012
Human (a) resource Director
Kauffman Equipment, Inc.
Shangrilla 112
Jakarta
Dear Sir/ Madam:
With reference to your
advertisement (b) in Today’s issues
of Kompas, I would like to (c) apply
for the (d) position of an
Administration staff in your firm. I herewith take the liberty of tendering my application as a candidate for the post you
offered.
I am eighteen years old and have (e) graduated from senior High
School. I have fair knowledge of office administration and I can speak English
as well. I also used to take computer course so that I can use computer with
accuracy and speed.
For you further information, I (f) enclosed a copy of my certificate, (g) curriculum vitae, and a recent
photograph.
I would be very grateful if you
could give me an opportunity of an (h)
interview . I look (i) forward.
to having your (j) response .
Yours faithfully,
Mpeter
Mikail Peter
ANSWER
1. Part of Business Letter :
a. Heading : The heading contains the return address with the date on the last line. Sometimes
it is necessary to include a line before the date with a phone number, fax number,
or e-mail address.
b. Recipient’s Address : This is the address you are sending your letter to.
c. Salutation : The salutation (or greeting) in a business letter is always formal.
d. The Body : The body is the meat of your letter. For block and modified block letter formats,
single space and left justify each paragraph.
e. Complimentary Close : The complimentary close is a short and polite remark that ends your
letter.
f. Signature Line : Skip at least four lines after the close for your signature, and then type out
the name to be signed.
g. Enclosure : If you have any enclosed documents, such as a resume, you can indicate this by
typing “Enclosures” one line below the listing.
2. Stlye of Business Letter
a. Block/Full Block
-Most common style of a business letter that the entire letter written justified to the left.
a. Block/Full Block
-Most common style of a business letter that the entire letter written justified to the left.
b. Semi Block
-Least used style of business letter that each paragraph is intended instead justified to the left.
-Least used style of business letter that each paragraph is intended instead justified to the left.
3.
Information that you can get in an inquiry letter
a. The sender’s contact info
-Usually placed at the beginning of the letter so the destinationcan easily contact the sender.
b. The company contact info
-The destination of the inquiry letter written afer the sender’s contact info
c. The sender’s portofolio resume
-Usually explained in the body part of the letter in purpose to show the company if he/she is
suitable in a position that the company was offering.
a. The sender’s contact info
-Usually placed at the beginning of the letter so the destinationcan easily contact the sender.
b. The company contact info
-The destination of the inquiry letter written afer the sender’s contact info
c. The sender’s portofolio resume
-Usually explained in the body part of the letter in purpose to show the company if he/she is
suitable in a position that the company was offering.
